Workday Open Labs

蘑菇TV

Open Labs鈥痑re demo鈥痵essions, designed to answer your questions about Workday. This Hybrid event is offering a mix of virtual or in-person instructor led trainings. Each session is topic-specific, with a subject matter expert available to provide assistance.鈥�

Please use the following steps to take advantage of the Open Labs:鈥�

View the鈥痩ist of sessions and suggested participants鈥�.
Click the unique session Date/Time link in the below table to register for the session (registration confirmation and reminders will be sent).
惭补谤办鈥�your鈥痗alendar for the dates and times you plan to attend鈥�.
Virtual Sessions: At the appointed鈥痶ime, click the鈥�"join" link within the Calendar invite from your Outlook calendar.

Session Format Key:

All sessions are Instructor Led
Virtual Open Lab Training is via MS Teams
In-Person Open Lab is via BHG262

Session Title & Description	Suggested Participants	session format
Business Asset (Property) Actions in Workday Learn the key Workday actions needed to manage business assets and follow property procedures.	Property Managers who are new to the role or would like a refresher on Property procedures, compliance requirements, and Workday processes.	Virtual
Accounts Payable Essentials Review key invoice, supplier, and payment processes and learn how to avoid common delays.	University employees who submit invoices, work with suppliers, manage departmental finances, support purchasing activities, or oversee Accounts Payable processes in Workday.	In-Person
P-card Open Lab Explore P-card responsibilities, allowable purchases, transaction requirements, and common questions.	Everyone who has or planning on having a P-card.	In-Person
Spend Authorization Essentials: Submitting Spend Authorizations Learn how to submit accurate spend authorizations for common travel scenarios and avoid processing delays.	Anyone who is going to be traveling or submitting on behalf of travelers.	In-Person
Expense Report Essentials: Submitting Expense Reports in Workday Learn how to complete and submit expense reports with the correct documentation and track reimbursement.	Anyone who travels or assists with travel	In-Person
Financial Reporting Understand the Foundation Data Model, financial periods, available reports, and accounting corrections.	Training for Budget/Cost Center Managers	Virtual
Budgets Drop-In Lab Learn to run and interpret key budget reports, check balances, and complete budget amendments.	Cost Center Managers, Cost Center Financial Analysts and Activity Analysts. Anyone who manages budgets. (Note: for anything budgeting-related to Grants, please visit the virtual open lab sessions for Grants)	In-Person
Procurement 鈥� Purchasing Learn how to create requisitions, change orders, requests, and supplier names in Workday.	Employees that enter requisitions, create change orders, are involved in obtaining quotes for PO's.	Virtual
From Idea to Grant Submission: What Faculty Need to Know Learn the key steps for developing a competitive proposal and navigating the grant submission process.	蘑菇TV Faculty	Virtual
Award in Hand: What Faculty Need to Know 蘑菇TV Grant Management and Compliance Understand key responsibilities for managing grant budgets, documentation, changes, and compliance.	蘑菇TV Faculty	Virtual
Departmental Grant Management in Action: From Award to Closeout Learn how to manage sponsored awards from setup and budget monitoring through reporting and closeout.	Grant Managers and 蘑菇TV Staff	Virtual

Session recordings will be posted soon for the virtual open labs

What if I have questions/concerns now?

University Help Desk: | Email Help Desk | 239-590-1188
Monday-Friday from 7am to 10pm and Saturdays from 8am to 5pm