ITS Software Availability, Guidelines, & Requests
This page contains a list of software available at 蘑菇TV, information on how to download software at 蘑菇TV, guidelines for new software and software update requests, and an agreement for all software requests. A link to the software request form is available at the bottom of the page. The quick links below will navigate to the relevant section:
Software
| Delivery method | Platform | Availability | What devices have access? | Where can I use this? | Instructions |
|---|---|---|---|---|---|
| Knowledge Base1 | Windows2 | Faculty/Staff/Students | 蘑菇TV Devices/Personal Devices | On/Off Campus | |
| Software Center3 | Windows | Faculty/Staff | 蘑菇TV Devices | On/Off Campus4 | |
| Self Service | macOS | Faculty/Staff | 蘑菇TV Devices | On/Off Campus |
1Knowledge Base has pre-approved 蘑菇TV provided licensed software, freeware, and open-source software.
2Mac devices are able to access AppsAnywhere software through the .
3Software Center has pre-approved drivers and software. Software that requires licensing must be purchased by your department.
4Software Center requires connection to the 蘑菇TV network by using when off campus.
Software Guidelines
Software that is new to the 蘑菇TV (蘑菇TV) environment will require security and license compliance evaluation as well as research and compatibility testing on 蘑菇TV systems. If a similar software is already available via any of our software delivery methods, Information Technology Services (ITS) may deny your request and ask that you use an already available software.
Paid software must go through the entire procurement process before submitting a software install request.
For information on the software purchasing process, please visit the Software/Hardware Purchase Request page:
Free & open-source software is subject to ITS & Legal approval.
Cloud-based or hosted software must go through the Higher Education Community Vendor Assessment Toolkit (HECVAT) approval process. Cloud-based software or hosted software is application software that's hosted in the cloud that you access and use via a web browser, a dedicated desktop client, or an API that integrates with your desktop or mobile operating system.
What is a HECVAT: HECVAT is maintained by Educause, a nonprofit association whose mission is to advance higher education through the use of information technology. It is not unique to 蘑菇TV. HECVAT information can be found here:
Storing restricted data: If hosted software is renewed, purchased, or is a software hosted subscription and the software stores restricted data (according to the 蘑菇TV Restricted Data Policy), a full HECVAT is required. If the software does not store restricted data, a HECVAT Lite can be used. For additional information, please see: . Regardless which form, the vendor only needs to fill out the red tab.
When should a HECVAT be submitted: Software renewals/purchases, freeware requests, or subscriptions that are for hosted software require a completed HECVAT form.
What you need to do: Prior to submitting a purchase request for renewals and/or new purchases of hosted software or installation of freeware, the software requestor will contact the vendor and ask for an up-to-date HECVAT for ITS security review. Next, the requestor will attach the HECVAT to the purchase request in Workday and send a ticket the to the Help Desk for ITS Security to review. When the HECVAT has been reviewed, the requestor will be notified whether the purchase can be approved and ITS can proceed with approval.
Software Request
The overall software request process entails the following:
Step 1: Pre-check > Step 2: Request Form > Step 3: Install or Review Process
Performing the pre-check step will determine the request form to complete (i.e., Software Install Request for existing software or Software Pre-Approval Request for new software) and additional information to prepare and include in the request.
Requests submitted by students will be denied and redirected to the faculty member who requires the software necessary for the course.
Step 1 Pre-Check:
- Check Software Availability: Verify that the software is not already accessible through AppsAnywhere, Software Center, or Self Service by using the . If software is available, complete a .
- Cloud-Based Software Assessment: If the software is hosted on the Internet (cloud-based), you must submit a Higher Education Cloud Vendor Assessment Toolkit (HECVAT) as part of your request. This assessment should be obtained from the vendor. For additional information, .
- Contract or License Agreement: If this software purchase involves a Contract, Agreement, Terms & Conditions, End-User License Agreement (EULA), or similar document, they should be included when you submit the request.
Step 2 Request Form: After it鈥檚 determined that this is new software being requested, in Workday, complete and submit the 鈥淪oftware Preapproval Request鈥� form.
All software purchases adhere to a standardized process that is managed through Workday. Regardless of the funding source, approval from ITS is required before proceeding with any software purchase (review the Technology Purchase Overview for complete process steps and special considerations).
Step 3 Review Process: After submission, the request is automatically routed to ITS and Procurement for review and next steps.
Classroom & Lab
If software is needed to teach a class or for a student to use during a class, faculty members will need to submit a Software Install Request Form that is due at the same time as textbook adoptions (refer to the Software Adoption site for details).
Software upgrades will not be provided in the middle of a semester unless a security vulnerability is discovered and requires patching.
Please note that all software and data loaded from your previous semesters classes may be removed with no notice.
Please read the following information before completing the appropriate form:
- For software already licensed and installed at 蘑菇TV in another location that has previously undergone compatibility testing with 蘑菇TV systems, installation requests are generally scheduled within one week of submitting a software request, depending on resource availability and licensing verification.
- Freeware and open-source software must be vetted by Legal and IT Security before being approved for installation
- The appropriate software request form must be submitted for each individual software request - whether it's new or existing
- By requesting new software, you agree to provide your expertise in testing the software to verify functionality. Our staff will verify that the software installs properly, launches, and can perform basic tasks after launching. If the software requires licensing before use, all software testing must be performed by the requester.
- You will be notified when the new software is ready for testing